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UCLA Cataloging Supervisor

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  Quote ARLdiversity Quote  Post ReplyReply Direct Link To This Post Topic: UCLA Cataloging Supervisor
    Posted: 23/Apr/2013 at 11:51am

Library: UCLA Library

Job Title: Motion Picture, Television, and Radio Cataloging Supervisor

Closing Date: 06/22/2013

Description: Department: UCLA Film & Television Archive
Rank & Salary: Salary and appointment level based on experience and qualifications.
     Associate Librarian I – VII ($49,464 – $70,956)
     Librarian Rank I – IV ($70,956 – $91,140)
Position Availability: Immediately

Candidates applying by May 20, 2013 will be given first consideration.

The UCLA Film & Television Archive seeks an energetic, creative, collaborative, flexible, and forward-thinking individual for the Cataloging Supervisor position that manages the day to day operations of the UCLA Film & Television Archive Cataloging Department.

The UCLA Film & Television Archive serves a variety of constituencies, including the School of Theater, Film and Television, selected University research projects and programs, outside researchers in many disciplines, the general public, and the film and television industry. The collections of the Archive are broad in scope, designed to serve the teaching, research, and, to some extent, production needs of its many users. The Archive contains around 300,000 motion pictures and television programs, plus 27 million feet (5,000 hours) of newsreel footage, and 40,000 radio programs. When fully staffed, the Cataloging Department fully catalogs approximately 450 titles a year on item-level records, cataloging directly onto Voyager. In addition, (also when fully staffed) the Department inputs 10,000 minimal level item-level cataloging records into Voyager for all titles newly acquired for the film and television collections, and maintains records already input for these collections. In 2009-2011, the Cataloging Department has added to Voyager a small but growing number of collection-level records linked to database-derived item-level inventory records (cumulatively, 28 collection-level records, representing 22,785 items represented by collection-level records). The Cataloging Department is responsible for the bibliographic organization of all materials in the Archive and for consulting with other departments of the Archive concerning the proper organization and use of information.

Position Duties
Under the general direction of the Curator of the UCLA Film & Television Archive, this individual is responsible for day to day management of the Cataloging Department.
Cataloging Department Management

Reporting to the Curator, the incumbent is responsible for the following duties:

     Selects, trains, supervises and evaluates the staff of the Cataloging Department, which is staffed by 1.0 Associate Librarian III, 1.0 Library Assistant III, and .4 Administrative Analyst.
     Selects, trains, supervises and evaluates cataloging interns from the Department of Information Studies and the Moving Image Archival Studies Program at UCLA, as well as from East Anglia's, New York University's and George Eastman House's archival studies programs.
     Represents the Cataloging Department at Archive department heads meetings.
     Serves as a private files liaison to the Library's Advisory Committee on Cataloging and Metadata.
     Plans for changes in cataloging procedures, works with other Archive staff to determine their cataloging needs, and designs modifications for the Archive's private file on Voyager, as necessary.
     Designs the web interface to the Archive's catalog, maintains Voyager tags tables that control the correct input of data into Voyager, maintains permissions for all of the Archive staff use of the Voyager Cataloging Client and designs Voyager reports for the rest of the staff to run using Cognos 8 Analyzer software.
     Maintains a web-based Cataloging Procedure Manual documenting all decisions about item-level and collection-level cataloging practice at the Archive.
     Trains other members of the staff to search Voyager, edit Voyager records, and run Voyager reports, and advises the Archive's public access staff on the provision of public access to the Archive's private file on Voyager.
     Works with the television archivist to help him input records for television materials into Voyager.
     Oversees the batch loadings of Archive records from Voyager into OCLC Worldcat and maintains the OCLC Worldcat records, reports duplicate records.
     Catalogs original theatrical motion pictures, newsreels, and both dramatic and factual video recordings and sound recordings, many of them rare or unique materials, using Anglo-American Cataloguing Rules, Revised Second Edition (AACR2R) and Archival Moving Image Materials, 2nd edition (AMIM2) for bibliographic records, Library of Congress Subject Headings (LCSH), Resource Description and Access (RDA) for authority records, the LC/NACO authority file and MARC 21. Provides both genre and topical subject access, and does full authority work, which is submitted to the Name Authorities Cooperative Project (NACO) for inclusion in the LC/NACO authority file.
     Works closely with the Library Assistant III in the creation of minimal level inventory records, adds genre and topical subject access, as well as performs full authority work on one or two names per minimal level record.
     Supervises all catalog maintenance, including revisions to mislabeled cans containing films and television programs never viewed by staff.
     Orders books and periodicals for the cataloging reference collection and maintains its security.
     Manages all systems work supporting cataloging, supervises the loading of new Voyager and OCLC software, provides access to the latest version of Cataloger's Desktop and Classification Web.
     Represents the UCLA Film & Television Archive Cataloging Department at various local, national, and international conferences, meetings, and professional organizations.

Candidates applying by May 20, 2013 will be given first consideration.

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