Print Page | Close Window

Asst. Univ. Archivist @ UC Irvine

Printed From: REFORMA
Category: General
Forum Name: Library Job Openings
Forum Discription: (library-related job announcements only)
Printed Date: 19/Nov/2018 at 9:33am
Software Version: Forum Builder 9.56a -

Topic: Asst. Univ. Archivist @ UC Irvine
Posted By: miloa
Subject: Asst. Univ. Archivist @ UC Irvine
Date Posted: 31/Jul/2017 at 6:56pm
Assistant University Archivist

The University of California, Irvine Libraries seeks an energetic, skilled professional for the position of Assistant University Archivist in the Department of Special Collections and Archives to acquire and make available materials documenting the history and functions of the UC Irvine campus.

Qualified candidates from diverse backgrounds and life experiences are encouraged to apply. The UCI Libraries is committed to recruiting a diverse workforce and advancing UCI’s Commitment to Inclusive Excellence.

Duties and Responsibilities

Reporting to the Head of Special Collections & Archives and University Archivist, the Assistant University Archivist is responsible for overall administration of the University Archives and Faculty Papers collections. The successful candidate will engage in active collecting and outreach strategies to acquire the most significant materials of permanent historical value for documenting the history and functions of the UC Irvine campus. The Assistant University Archivist provides leadership, consultation, and outreach to campus units about responsibilities for historical records, both analog and digital. The Archivist will work actively with the UCI Records Manager to ensure campus records of permanent value are appropriately retained. The Archivist will coordinate and perform appraisal, accessioning, preparation of processing plans, arrangement and description, and preservation of materials in all formats for the University Archives and Faculty Papers collections.

The Assistant University Archivist, in collaboration with the Archivist for Special Collections, leads the development and implementation of policies and procedures that facilitate acquisition, preservation, arrangement, description, and access to born-digital materials in accordance with emerging standards and best practices. In particular, the Archivist oversees the testing and maintenance of systems and tools, as well as workflow development, for management of born-digital materials. The Archivist responds to University Archives research requests, serves on the Department’s reference desk, provides instruction on the use of materials, and prepares exhibits. The Assistant University Archivist has responsibility for encoding finding aids using Encoded Archival Description (EAD) for contribution to the Online Archive of California. The Assistant University Archivist supervises and/or directs the work of processing assistants including paraprofessional archival processors and part-time student assistants. The successful candidate may also participate in digitization projects, donor relations, and grant proposals as appropriate.



A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies, or an equivalent combination of relevant advanced degree and experience.
Formal coursework or training in archival management and theory.
Experience processing archival collections and preparing finding aids.
Familiarity with concepts related to the management of university archives.
Familiarity with concepts related to archival management of electronic/born-digital records.
In-depth knowledge of efficient processing procedures, such as those outlined in Greene and Meissner's "More Product, Less Process” and the University of California Guidelines for Efficient Archival Processing.
Working knowledge and experience with technological applications and digital libraries to include digital platforms and formats, systems, software, metadata, controlled vocabularies, and archival encoding standards.
Familiarity with ArchivesSpace and Encoded Archival Description.
Ability to analyze, learn, and implement evolving technologies.
Strong written, verbal, and interpersonal communication skills.
Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within the UCI Libraries and the campus.
Ability to work effectively in teams and in a dynamically changing environment.
Ability to meet the University of California criteria for advancement and promotion.


Advanced skill in using the Archivists’ Toolkit/ArchivesSpace and encoding finding aids using Encoded Archival Description.
Experience providing reference service in a research or academic library.
Experience working with archival collections in non-textual formats, such as photographs, audio recordings, and video recordings.
Familiarity with basic records management principles and current trends.
Experience supervising archival processing assistants.
Experience working with electronic/born-digital records such as legacy media, born-digital assets, email, and web archives.
Experience working with university schools and units, faculty, academic personnel, graduate and undergraduate students.
Experience processing university archives.

University Archives

The University Archives preserves UC Irvine's historically significant records. Beginning with the founding of UCI in 1965, the University Archives holds materials that document the planning and growth of the campus, the development and administration of academic and administrative programs and services, faculty concerns, student life, and community relations. In addition to records created in the course of campus business, such as correspondence, memoranda, minutes, reports, plans, charts, and topical files, the University Archives also acquires photographs, maps, posters, newsletters, publications, brochures, video and audio recordings, websites, and a variety of other materials in all formats.

The Department of Special Collections & Archives

Special Collections & Archives houses the UCI Libraries' collections of manuscripts and archives, rare books, and notable subject collections. Archival collecting areas of particular strength and distinction include regional history (emphasizing Orange County and Southern California), the Southeast Asian Archive, the Critical Theory Archive (including the papers of Jacques Derrida, Wolfgang Iser, Paul de Man, and others), the University Archives (documenting the UC Irvine campus), dance and the performing arts (including the papers of Robert Cohen and choreographers Donald McKayle and Eugene Loring), and distinguished UCI faculty (including Noble Laureates Frederick Reines and Sherwood Rowland). The Special Collections & Archives Department consists of 7 librarians (including the Department Head), 3 library assistants, and a number of student assistants and interns.

The UCI Libraries
The UCI Libraries values innovation and collaboration. We are committed to the University’s goal of diversity and inclusive excellence. The Libraries consist of the Langson Library, the Ayala Science Library, the Library Gateway Study Center, and the Grunigen Medical Library. These buildings contain over 3,300 public seats for study and research and provide nearly 525 public access computers. The UCI Libraries have a staff of approximately 145 FTE plus approximately 25 student assistant FTE. The library collection consists of over 3.8 million volumes, nearly 150,000 journals and serial titles, and an aggressively expanding electronic resources collection. The UCI Libraries are a member of the: Association of Research Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library, Center for Research Libraries (CRL), Coalition of Networked Information (CNI), Digital Library Federation (DLF), Council on Library and Information Resources (CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC), Pacific Rim Research Libraries Alliance (PRRLA), International Federation of Library Associations and Institutions (IFLA), National Information Standards Organization (NISO), and OCLC Research Library Partnership (OCLC RLP).
University of California, Irvine
The University of California, Irvine, is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles. Founded in 1965, UCI has more than 31,500 undergraduate and graduate students and about 1,600 faculty and staff. Nearly 67% of UCI students identify themselves as Asian American, African American, Chicano/Latino, or Native American. The University offers graduate degrees in more than 100 academic disciplines and interdisciplinary programs in addition to the M.D. and J.D. UCI’s academic programs are ranked nationally among the top universities; several doctoral programs are ranked in the top ten.
Librarians at the University of California Irvine are academic appointees and receive potential career status at the time of their initial appointment. Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Salary & Benefits : Salary commensurate with qualifications and experience based on the University of California pay scales. Appointment is anticipated to be at the Assistant Librarian, Associate Librarian, or Librarian rank with a salary of $49,165 - $75,453.
Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave. The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans. Benefits are equal to approximately 40% of salary.
Deadline for Applications : Applications received by September 5, 2017 will receive first consideration, but applications will continue to be accepted until the position is filled.
To Apply : Qualified applicants who wish to be considered for this position should submit the information requested: cover letter; complete résumé; a statement that addresses past and/or potential contributions to diversity, equity, and inclusion; and a list of three references (names and contact information only) via UCI AP Recruit at: .
Upon application, candidates should be in possession of proof of their legal right to employment in the U.S. In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.
This position description is listed on the UCI Libraries web site at with links to additional web sites featuring campus and community information.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Print Page | Close Window