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Lib. Annex Coordinator @ Univ. of Iowa

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Topic: Lib. Annex Coordinator @ Univ. of Iowa
Posted By: miloa
Subject: Lib. Annex Coordinator @ Univ. of Iowa
Date Posted: 02/Aug/2017 at 11:52pm

Position Vacancy

Librarian (PLB1-3A)

Position Description : Reporting to the Head, Access Services, the Library Annex Coordinator oversees the daily operations of the off-site storage facility, including supervision of annex staff. This position is responsible for the strategic planning of the long-terms needs of an off-site storage facility.

Specific Responsibilities :
·        Uses advanced knowledge of the library inventory system (Ex Libris Alma) to oversee the workflow of processing materials of different formats, including books, journal, audio-visual media, archival boxes, and microforms:
o   Correctly accessions, verifies and de-selects items entering or being withdrawn from the Library Annex by inputting information into Alma.
o   Creates duplicate barcodes, shelf labels, and tray labels using advanced knowledge of Zebra Design Pro Hardware and Software.
o   Uses advanced knowledge of scanning hardware and software to accurately document the location of each tray in the annex.
o   Verifies record file loads are imported correctly and troubleshoots problems.
o   Coordinates with technical staff to troubleshoot any problems or other issues and that may develop.
·        Directly supervises 1 FTE annex staff member, requiring competent and effective hiring, training, communication, coaching, performance management & appraisal, conflict management, and recognition.
·        Directly supervises student staff and/or temporary staff, requiring competent and effective hiring, training, communication, coaching, performance management & appraisal, conflict management, and recognition, as necessary.
·        Uses advanced knowledge of the library software system (Alma) to check the accuracy of cataloging records and update circulation and location information.
·        Oversees and processes tray and box production, including unpacking, assembling, and labelling cardboard trays.
·        Oversees and processes incoming materials, including unpacking, inspecting, and sorting materials and sizing and placing materials into trays.
·        Uses advanced knowledge of ILLiad to oversee the interlibrary loan process, including filling requests for loans by printing out requests; pulling materials from the shelves or microform cabinets, and preparing material for delivery. Processes, scans, and electronically deliver articles.
·        Uses advanced knowledge of Alma to oversee the delivery service, including filling requests for loans for University of Iowa users by printing out requests, pulling materials, and preparing material for delivery.
·        Oversees the re-filing of materials. Re-shelving materials in the warehouse requires use of an automated lift and portable scanner, including the digital entry upload to update Alma.
·        Coordinates collection project work, including withdrawals; shared print; and others.

·        Creates reports for collection management, including data analysis for statistical trends, collection growth, ingestion rate, withdrawal rate, retrieval time, and others as necessary.

·        Drafts procedures, guidelines and best practices, periodically reviewing, typically in consultation with staff at storage facilities in the Big Ten Academic Alliance and peer libraries and collections-focused staff at the University of Iowa Libraries.

·        Coordinates on-site use of materials, including user verification; scheduling reading room; explaining policies and procedures; pulling materials; ensuring use; and proper re-shelving.

·        Safely uses the various heavy machinery including a power lift, electric pallet jack, and order picker to place storage trays on shelves in warehouse up to twenty feet high. Participates in all required OSHA and other safety training in order to use the heavy machinery. Oversees the maintenance of all heavy machinery in facility. Trains annex staff on the operation and use of the power lift and handheld computer to retrieve and re-shelve material. Safely lifts heavy boxes up to chest height and pushes heavy carts. Coordinates book cleaning equipment.
·        Reports and coordinates resolution of facilities and custodial issues with the UI Facilities Management and building owners. Works closely with contractors, building owners, and library staff to monitor the cold storage environmental conditions.
·        Serves as member on the University of Iowa Libraries Collections and Storage Team.
·        Contributes professionally through local, state, and national professional organizations and publications.
Assumes other responsibilities as assigned.

Required Qualifications :
·        Master’s degree from an ALA-accredited library science program.

·        Experience with daily operations of an academic library or storage facility.

·        Demonstrated ability to successfully work in a team environment.

·        Demonstrated ability to work creatively in a rapidly changing environment.

·        Excellent interpersonal and communication skills.

·        Demonstrated commitment to diversity in the workplace or community.

·        Demonstrated interest in professional development and contribution.

Desired Qualifications :
·        Experience supervising library staff and/or students.

·        Experience with the Alma software.

·        Experience with interlibrary loan or circulation services.

·        Experience working with physical collections, such as identifying preservation needs.

·        Experience with scanning hardware and software.

·        General understanding of the mission and functions of a research library.

Universal Competencies :
·        Positive Impact/Achieving Results
Ability to utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs. Able to demonstrate ethical behavior in diverse situations while producing results.
·        Service Excellence/Customer Focus
Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.
·        Collaboration and Embracing Diversity
Ability to work with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.

Salary and appointment : Appointment will be made at the Librarian (PLB1-3A) level within a salary range of $47,476 to $49,000 depending on qualifications and experience. Start date is negotiable. The University of Iowa offers an attractive package of benefits including 24 days of paid vacation per year, your choice between two retirement plans and two University of Iowa health insurance plans, dental insurance, pre-tax child and health care spending accounts, and additional options.

The University of Iowa Libraries : The University of Iowa Libraries system consists of the Main Library, the Hardin Library for the Health Sciences and a number of branch libraries. The Libraries has more than 5 million volumes including thousands of electronic resources and coordinates the development and maintenance of the University’s locally-created open access digital resources including the Iowa Digital Library, featuring close to a million digitized texts, images, and audio and video recordings, as well as Iowa Research Online, our institutional repository. Our Special Collections include over 200,000 rare books, ranging in age from the 15th century to newly created artists’ books.

Library systems are built on a mix of open source, locally developed, hosted services, and vended applications primarily from Ex Libris, OCLC, and Microsoft. The University of Iowa is a member of the Committee on Institutional Cooperation (CIC), ARL, OCLC, CRL, SPARC, CNI, CLIR, LOCKSS, CLOCKSS, and Portico. The Libraries provides a program of support for professional development activities and its staff members are actively engaged in national cooperative efforts.

The University and Iowa City : A major research and teaching institution, the University of Iowa offers internationally recognized programs in a diverse array of academic, medical, and artistic disciplines, from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. The University consists of a faculty of 2,000 and a permanent staff of 13,000 serving 30,500 students, more than 40% of whom are from out of state and close to 10,000 of whom are registered in graduate and professional degree programs. Approximately 9% of the University’s faculty and staff and 10% of its student body are members of minority groups, and 8% of the students are from foreign countries.

The University of Iowa is home to the Writers’ Workshop, the oldest graduate creative writing program in the country, and the blueprint for many of the creative writing programs that now thrive on campuses worldwide. It is also home to the International Writing Program where, since 1967, over a thousand writers from more than 120 countries have participated. The University has recently instituted a program in creative writing in Spanish. In 2008, UNESCO designated Iowa City as a world City of Literature.

Iowa City is a community of some 71,000 people (more than 150,000 live in the surrounding area) with excellent educational, recreational, and cultural advantages. It is consistently cited in the national media as a city with an excellent quality of life. The city is readily accessible via interstate highways and a major airport is only 30 minutes away. The community is growing in its diversity; within the Iowa City Community School District, 35.4% of the students are minority, with 19.8% identifying as Black, 8.4% as Hispanic, 6.7% as Asian/Pacific Islander, and .3% as Native American during the 2014/15 school year.

Application Procedure : To apply for this position, please visit the University of Iowa Jobs@UIOWA website at . Applications must be received by August 31, 2017.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

For more information about the University of Iowa Libraries, please see

For more information about the University of Iowa and community, please see

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