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Head of Proc. for Lib. Spec. Coll. @ UCLA

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Topic: Head of Proc. for Lib. Spec. Coll. @ UCLA
Posted By: miloa
Subject: Head of Proc. for Lib. Spec. Coll. @ UCLA
Date Posted: 26/Aug/2017 at 8:51pm
Head of Processing for Library Special Collections

Department: Library Special Collections
Rank and Salary: Assistant - Associate Librarian ($60,843 - $81,606)
Position Availability: Immediately
Application deadline for first consideration: September 18, 2017

Description of Institution and Library
As one of the world's great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.

UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.

To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public. It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts. It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.

The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship. More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.

Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.

UCLA Library Special Collections (LSC) actively builds and stewards collections including rare book and primary source collections to support and enrich research, teaching, and learning for UCLA’s students, faculty, and staff as well as an international community of scholars and the public. Its holdings encompass but are not limited to a significant rare book collection that includes an unusually large number of artists’ books, fine press editions, and examples of early printing as well as more than 2,000 archival collections including born-digital content, with particular strengths in twentieth-century photography, literature, art, music, and Los Angeles history and culture. It also houses significant and growing physical, virtual and born digital international content and collections used in support of teaching and research.

Position Duties
Reporting to the Head of Collection Management, the Head of Processing collaborates with the Collection Management division and across Library Special Collections and the UCLA Library to enhance and develop a flexible and user-centered processing program. The Head of Processing provides leadership and management for a nimble processing team responsible for the accessioning, arrangement, description of print, of print and non-print distinctive and special collections matters. The incumbent directly supervises the processing staff and student assistants. The Head of Processing works within Library Special Collections and establishes policies, procedures, and workflows that facilitate efficient access to materials, and investigates and implements technologies and strategies to support this work. The incumbent contributes to the department’s commitment to outreach and engagement by collaborating on instruction, exhibits, social media initiatives, and other programming. The Head of Processing works closely across Library Special Collections and with LSC Curatorial and User and Community Engagement Teams to insure user driven approaches to expanding processing, and to identify opportunities to increase processing capacity by collaborating within the UCLA Library and beyond to meet strategic goals and objectives.

Specific duties and responsibilities include:

·        Identifies, develops, and applies strategies that facilitate an access-driven approach to the accessioning, arrangement, description, and preservation of non-print special collections materials.

·        Participates in collection acquisition, public and community engagement, appraisal and donor relations.

·        Recruits, trains, mentors and supervises processing staff; assigning work, evaluating work, providing feedback and developing staff specializations as appropriate.

·        Collaborates with staff to create processing plans, determine appropriate levels of processing, set goals, establish timelines, and evaluate outcomes.

·        Works closely with LSC Curators and LSC User and Community Engagement staff to establish processing priorities and to increase processing capacity.

·        Reviews finding aids, catalog records, and other description to ensure quality and compliance with national and local standards and practices.

·        Prepares statistical, narrative, and visual reports suitable for reporting to administration, donors, granting agencies, and the public.

·        Collaborates with LSC Management Group to identify external funding opportunities and develop proposals.

·        Collaborates with the Head of Collection Management and other division members to develop policies, procedures, and workflows and to set priorities that support an efficient, user-centered processing program.

·        Collaborates with the Digital Archivist to develop techniques, training, and strategies that enable a sustainable approach to processing digital archives.

·        Processes materials as appropriate.

·        Collaborates with the Collection Management division to manage supplies, storage, and workspaces.

·        Contributes to outreach efforts such as events, exhibits, social media, and other programming.

·        Participates in departmental and library-wide committees.

·        Provides reference services as appropriate.

·        Other responsibilities as assigned.

Required Qualifications:
·        ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
·        Minimum three years professional experience working in special collections in an academic or research library.

·        Demonstrated experience applying efficient processing techniques in accessioning, appraising, arranging, describing, and preserving archival collections of varying size and complexity.

·        Expert knowledge and demonstrated experience applying library and archival standards and vocabularies, including EAD, MARC, DACS, RDA, and LCSH.

·        Demonstrated knowledge and experience in strategic leadership and overseeing and reviewing processing staff.

·        Demonstrated experience in highly collaborative environment and working closely with curators and user and community engagement staff to establish processing priorities.

·        Demonstrated experience in generating reports to track and assess processing, user and community engagement and curatorial goals and priorities.

·        Minimum of three years of supervisory experience that includes training and directing the work of Librarians, staff and student assistants.

·        Experience with archival content management systems, such as Archivists’ Toolkit or ArchivesSpace, and standard computer office applications such as Microsoft Office.

·        Understanding and ability to stay abreast of privacy, confidentiality, copyright and use policies associated with special collections materials.

·        Strong project management skills, with an ability to manage multiple complex projects simultaneously.

·        Evidence of professional engagement at local, state or national level.

·        Knowledge of current issues and trends regarding digital archives, digitization, and digital scholarship.

·        Ability to lift, shift, and shelve boxes weighing up to 25 lbs.

·        Excellent oral and written communication skills, organizational skills, and time management skills.

·        Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.

·        Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers, and to represent LSC in a professional manner to relevant constituencies. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.

·        Ability to get to work reliably and on time and to be present in the workplace during normal working hours.

·        Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population.

·        Experience supervising staff and students in a special collections setting.

·        Demonstrated experience processing digital archives.

Desired Qualifications
·        Demonstrated experience participating in or managing digitization projects.

·        Familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries or other methods that promote efficient processing.

·        Experience collaborating with development to identify priorities for philanthropic funding and to provide information for donor cultivation, solicitation, and stewardship.

·        Experience managing databases and archival content management systems, such as Archivists’ Toolkit or ArchivesSpace.

·        Demonstrated experience and familiarity with any non-English languages.

·        Prior curatorial experience.

·        Prior or demonstrated public or user or community engagement.

·        Experience working with donors and with Deeds of Gifts.

General Information
Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.

Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions.

Application Procedures
Anyone wishing to be considered for this position should apply here:

Applications must include:
·        a cover letter describing qualifications and experience;

·        a current resume/vitae detailing education and relevant experience; and

·        the names and contact information for three professional references, including a current or previous supervisor.

Candidates applying by September 18, 2017, will be given first consideration for this position. UC LA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy at

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986. Employment is contingent upon completion of satisfactory background investigation.

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