REFORMA Homepage
Forum Home Forum Home > General > Library Job Openings
  New Posts New Posts RSS Feed: Digit. Coord & Registrar @ Univ. of Illinois
  Forum Search

Digit. Coord & Registrar @ Univ. of Illinois

 Post Reply Post Reply
miloa View Drop Down
New Members Group
New Members Group

Joined: 04/Apr/2011
Online Status: Offline
Posts: 1533
  Quote miloa Quote  Post ReplyReply Direct Link To This Post Topic: Digit. Coord & Registrar @ Univ. of Illinois
    Posted: 28/Jun/2018 at 4:39pm
Academic Professional Position
Digitization Coordinator and Registrar
The Rare Book & Manuscript Library (RBML)
University of Illinois Library at Urbana-Champaign

Position Available: As soon as possible after closing date. This is a full-time, Academic Professional position in the University Library.

Duties and Responsibilities: The University of Illinois seeks an innovative professional to lead and manage the expansion of public access to world-class rare book and archival collections across multiple material formats held at the University of Illinois. Reporting to the Head of The Rare Book & Manuscript Library (RBML), the Digitization Coordinator and Registrar provides and coordinates digitization services in the RBML and the Special Collections Division, and coordinates the use, management and loans of materials in RBML and the Division.

The Registrar will collaborate with units within the Special Collections Division including The Illinois History and Lincoln Collections, the Map Library, the Sousa Archives and Center for American Music, the Student Life and Culture Archives, and the University Archives, as well as with the Main Stacks and other cross-campus units as needed.

Specific responsibilities include:
·       Oversees the coordination of RBML’s collection management program, including registration of loans; exhibitions, digitization and conservation projects. Provides registrarial services to Division units upon request.
·       Liaises directly with University or Library units such as Risk Management, University Counsel, Contract Service Office, Interlibrary Lending, and Preservation to ensure rare and valuable materials are appropriately handled and protected as they are put on loan, used by patrons, digitized or conserved in accordance with national and consortial guidelines.
·       Negotiates loan agreements; provides curatorial assistance; arranges for suitable transport (including acting as courier domestically and/or internationally as needed for high-value items) and secures appropriate levels of insurance; full documentation of all loans; and specialized packing.
·       Uses specialized subject knowledge and investigative research skills to appropriately manage the collections, particularly when determining conservation needs, copyright status, and fulfilling patron and consortial reproduction or loan requests.
·       Mediates reproduction requests to determine which can be handled internally within RBML and/or other units in the Special Collections Division, and which require support from Digitization Services.
·       Coordinates the use, updating and maintenance of RBML and Division collections management software for tracking loans, exhibits, class visits, and reproduction requests. Analyzes use trends for future resource planning.
·       Refines library policies and procedures as they relate to the handling and use of Division materials and collection management in the RBML.
·       In consultation with the Head of RBML, leads activities related to the Interlibrary Loan of RBML materials through the Big Ten Academic Alliance (BTAA). Serves as the RBML representative in discussions related to the BTAA’s special collections interlibrary loan program as needed.
·       Prepares or assists with grant applications to enhance access and preservation of collections.
·       In consultation with the Head of RBML, leads the development, funding, completion, and ongoing maintenance of RBML and Division digital projects, including working with content creators, metadata creators, and imaging specialists.
·       Supervises project staff, students, and volunteers as needed for special projects that improve access to RBML collections and services.

·       Graduate degree in library and information science
·       Minimum two years relevant experience with descriptive bibliography, archival, and/or reference techniques
·       Reference experience and proficiency in use of the Internet and Library on-line catalogs for bibliographic searching
·       Ability to communicate clearly in person and in writing
·       Minimum one year experience in a public service role
·       Evidence of ability to exercise independent judgment
·       Demonstrated ability to work systematically and accurately
·       Demonstrated ability to work collegially and collaboratively with others in a team environment
·       Prior employment in an archives or rare book library
·       BA in humanities or social science
·       Knowledge of at least one non-English language, preferably Latin, German, or French
·       Supervisory experience
·       Understanding of standards and systems for digitization, digital projects and digital preservation
·       Working experience with digitization projects
·       Experience with creating and/or revising library policy
·       Experience with grant writing, grant management, and grant reporting

Environment: The University of Illinois at Urbana-Champaign Library is a leader in the delivery of user services, and active programs in information, instructional, access, and scholarly services that help the Library to maintain its place at the intellectual heart of the campus. The Library also holds one of the preeminent research collections in the world, encompassing more than 13 million volumes and a total of more than 23 million items. The Library is committed to maintaining the strongest collections and service programs possible, and to engaging in research, development, and scholarly practice - all of which support the University's missions of teaching, research, and public engagement. The Library employs approximately 90 faculty members, and more than 300 academic professionals, staff, and graduate assistants. For more information, see:

The Rare Book & Manuscript Library is the University’s principal repository for early manuscripts and rare books and for literary manuscripts in the broad fields of literature, history, art, education, theology, technology, and the natural sciences. The collections offer excellent opportunities for interdisciplinary research in such fields as medieval, early modern, eighteenth-century studies, and the history of printing. Over 600,000 rare books, manuscripts, and special collections are housed in The Rare Book & Manuscript Library. As a service oriented unit, The Rare Book & Manuscript Library is a dynamic workplace that requires both attention to service and flexibility to work with interruptions and deadlines. More information can be found at:

Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs 3,000 faculty members who serve 31,000 undergraduates and 12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: or

Salary and Rank: Salary commensurate with credentials and experience.

Terms of Appointment: Twelve-month appointment; 24 annual vacation days; 11 annual paid holidays; 12 annual sick-leave days (cumulative), plus an additional 13 sick-leave days (non-cumulative) available, if needed, each year; health insurance requiring a small co-payment is provided to employee (with the option to purchase coverage for spouse and dependents); required participation in State Universities Retirement System (SURS) (8% of annual salary is withheld and is refundable upon termination), with several options for participation in additional retirement plans; newly-hired employees are covered by the Medicare portion of Social Security and are subject to its deduction.

To Apply: To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.

Deadline: In order to ensure full consideration we urge candidates to submit application materials on or before July 27, 2018.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer

The University Library of the University of Illinois at Urbana-Champaign values diversity of thought, perspective, experience and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates to apply who share these values.

Illinois is an Affirmative Action /Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity.

Donna Hoffman
Administrative Assistant
University of Illinois Library at Urbana-Champaign
1408 W. Gregory Dr. - Suite 127
Urbana, IL 61801

Office Phone: 217-333-5495
Cell Phone: 217-621-9149
Back to Top
 Post Reply Post Reply

Forum Jump Forum Permissions View Drop Down