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Archivist for Discovery @ No. Arizona University

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    Posted: 31/Oct/2018 at 1:07pm
Archivist for Discovery
Special Collections and Archives, Cline Library

Special Information

This is a full-time, 12-month Academic Professional position located in Flagstaff at the Assistant Archivist level and eligible for continuing status. Only complete applications will be considered.

Job Description

Cline Library Special Collections and Archives at Northern Arizona University seeks a forward-thinking, collaborative, and innovative Archivist for Discovery.

Reporting to the Head of Special Collections and Archives (SCA), the Archivist for Discovery will lead the unit’s efforts to reshape the way it arranges, describes, manages, provides access to, and facilitates discovery of rich archival resources in support of research, teaching, and learning. The position will provide excellent support to SCA researchers through its leadership of efficient, effective processing in all areas of arrangement and description of all formats (analog/digital). The position will oversee the processing and description work of one classified staff member, multiple student workers, volunteers, and potentially grant-funded and project-based staff. SCA staff work collaboratively in a nimble, innovative, and fast-paced work environment.

The Archivist for Discovery will support the strategic directions of SCA, Cline Library and Northern Arizona University. The position will also lead and/or participate in collaborative projects with regional and national libraries, archives, and cultural organizations.

SCA is recognized nationally as a leader in using technology to preserve and provide access to its collections. The collections are particularly strong in the areas of the Grand Canyon and the Colorado River, regional Native American history, land use and development, business activities, politics, and the greater northern Arizona region. The University Archives serve as the institutional memory of Northern Arizona University since its inception as Northern Arizona Normal School in 1899.

Responsibilities include:

·        Oversee processing of the library's unique primary-source material holdings and their online access. These include original manuscript materials (documents, journals, annotated maps, oversized blueprints, etc.); photographs and films (all formats); oral histories; and born-digital/digitized materials.

·        Develop and deploy nuanced processing plans that demonstrate strong archival theory and practice, including appraisal/re-appraisal, preservation, creating and refining descriptive metadata, and creating access tools.

·        With the Archivist for Digital Programs and department staff, coordinate the use and management of content management systems and collections management systems, such as CONTENTdm, ArchivesSpace, and WordPress.

·        Supervise and mentor SCA staff, students, interns and volunteers engaged in arrangement and description activities.

·        Oversee the long-term preservation of all physical formats and their proper handling through rehousing into archival-quality enclosures and boxes. Coordinate the management of digital objects with other archivists in the unit.

·        Stay current and provide guidance on rights management issues, digital and professional standards, cultural sensitivity involving Indigenous collections, and fair use guidelines related to educational and commercial use of primary-source materials.

·        Provide exceptional reference services (in person, online, by phone) to a wide range of users.

·        Interpret resources through exhibitions and presentations, and by reaching out to users to introduce the excitement of conducting research with original materials.

·        Cultivate beneficial relationships with donors for material/collections gifts.

·        Pursue external funding opportunities and generate successful proposals.

·        Work collaboratively with external partners and colleagues from libraries, archives, and cultural heritage repositories.

·        This position requires some travel.

Minimum Qualifications

·        ALA-accredited graduate degree from a library or information science program or equivalent graduate degree in a relevant field (archives, records management, museum studies, management of cultural heritage collections, etc.).

·        At least two years’ work experience arranging and describing archival resources.

Preferred Qualifications
·        Experience deploying archival descriptive metadata standards (Dublin Core, LCSH) and best practices for digital content and the creation of finding guides using Encoded Archival Description (EAD) and Describing Archives: A Content Standard (DACS).

·        Experience with acquisition, arrangement, description, and long-term preservation of electronic records (both born digital and digitized).

·        Supervisory experience in an archival setting, including evaluation and performance oversight and demonstrated coaching and mentorship of supervisees.

·        Demonstrated organizational skills and project management experience, including meeting deadlines and project milestones in a timely fashion.

·        Knowledge of and experience with the appropriate application of rights management, cultural sensitivity, and fair use guidelines as applied to the processing of primary-source materials.

·        Demonstrated success collaborating with others to establish priorities for digitizing collections, completing projects, and assigning resources.

·        Experience providing outstanding customer service in a diverse and user-centered environment.

·        Experience and success in grant writing and/or securing external funding to support organizational priorities.

·        Experience working with underrepresented communities (Indigenous, Mexican American, African American, Asian, LGBTQIA, and others) on projects that support diversity and inclusion in the archival record, or related efforts.

·        Experience conducting oral histories, from initial contact with informant to online access and long-term preservation of the oral history.

·        Knowledge of the history, culture, and geography of the Southwest, the Colorado Plateau, and Indigenous communities in the region.


$54,000 - $58,000 depending on experience.

How to Apply

To apply for this position, please click on the "Apply" button on this page. Application must include an attachment that contains: (1) a cover letter highlighting your particular qualifications for this position; (2) a curriculum vita; and (3) names and contact information for three professional references. Save all items, in the order stated, as a single PDF or Word document.
If you have problems submitting application attachments in the form of one PDF or Word document or questions, contact Linda Braswell at

If you need assistance completing your application, there are instructions available on line at or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.??

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Equity and Access Office at 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Thank you!

Linda Braswell
Assistant to the Dean
Cline Library
Northern Arizona University
P.O. Box 6022
Flagstaff, AZ 86011
928-523-6802 (main office)
928-523-6838 (direct line)
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