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Asst. Dean of U. Libs. @ U. of Illinois

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    Posted: 21/Mar/2019 at 5:01pm
Assistant Dean of University Libraries for Facilities
Academic Professional
University of Illinois at Urbana-Champaign

Position Available: This position is available as soon as possible. This is a 100% time, permanent, twelve month appointment in the University Library.

Primary Position Function/Summary: This position is charged with high-level administrative responsibilities, and decisions are based on campus, Library, and Unit policies. This position will report to the Dean of Libraries/University Librarian. The incumbent is expected to exercise independent discretion and judgement, and works closely with the Library Administration. Duties are performed in collaboration with Library and Campus faculty and staff. The incumbent directs the activities of the Office of Library Facilities including the Facilities Group and the Stores and Distribution Group for day-to-day operation, as well as manages and oversees all aspects of facilities management, including capital improvements and maintenance, and Library master planning efforts. The incumbent will also serve on Campus and Library committees in these areas.

The University Library of the University of Illinois at Urbana-Champaign values diversity of thought, perspective, experience and people, and is actively committed to a culture of inclusion and respect. We are dedicated to the practices of social justice, diversity, and equality, and strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment in the Library and throughout the campus community, and we encourage candidates to apply who share these values.

Major Duties and Responsibilities:

Facilities Management
Oversee the professional and managerial service for planning, design, construction, operation and maintenance of Library facilities, and the security of the library staff, physical facilities, and collections.
Responsible for strategic planning to ensure that Library facilities needs are met efficiently and effectively. This includes periodic review of Library space utilization, and reassignment, renovation, and remodeling of space as necessary to meet University Library needs and goals.
Oversee professional planning and design services, including remodeling and new construction, and lead development of program statements for new facilities and major remodeling. Conduct analyses of needs and assist in obtaining outside funding where available. Oversee bidding process, awarding contracts and approval of construction performed by outside vendors.
Coordinate reassignment of space and corresponding relocation of personnel, furniture, fixtures, and equipment in University Library spaces and buildings.
5.      Regularly consult with Library faculty, staff, and academic professionals on facilities issues related to their units and workspaces.

Leadership and Collaboration
Function as a member of the Library senior leadership team, supporting the Dean in achieving goals and priorities related to the Library existing facilities, physical infrastructure, and new capital projects.
Promote the strategic vision for the University Library master plan to stakeholders and campus administrators. Serve as the Library liaison to the University master planning efforts and serve as the Library representative on a variety of University committees dealing with facilities and public safety.
Provide leadership on campus to achieve overall goals and mission of the Library and the University.
Serve as the Library liaison and advocate to U of I Facilities and Services and to various Planning Offices at the campus and University levels.

Resource Management
Work with Assistant Dean of Business and Human Resources to monitor budgets, expenses, and payments related to work orders, maintenance work, and remodeling projects.
Work with the Office of Library Advancement to develop vision and design for donor funded capital improvement projects, including development of programs, scope, schedule and budgets.

Safety, Disaster Planning, and Emergency Response
Serve as a leader in the Library’s disaster planning, recovery of services, and emergency response efforts.
Continuously improve safety, appearance, functionality and efficiency of all University Library facilities.

Required Qualifications:
·        Bachelor’s degree in architecture, engineering, construction management, or a related field.
·        A minimum of five (5) years demonstrated experience with progressive responsibility in building and facilities operations, maintenance, remodeling, and capital projects.
·        Excellent oral and written communication skills.
·        Ability to simultaneously manage multiple projects and/or administrative demands.
·        Experience in direct supervision of personnel.
·        Experience with project management including the ability to analyze and edit building plans and specifications.

Preferred Qualifications:
·        Master’s degree in architecture, engineering, construction management, or a related field.
·        At least ten (10) years demonstrated experience with progressive responsibility in building and facilities operations, maintenance, remodeling and capital projects.
·        Experience in architecture, planning, engineering, construction management, or other design or construction related experience.
·        Experience in cultural institution operations such as those of a library, archives, or museum.
·        Experience with CAD, preferably AutoCAD.
·        Experience with environmental controls management and an understanding of the importance of proper environments in the care of cultural heritage collections.

Academic Professional employees are encouraged to use “investigation time” to pursue areas of interest, not directly in support of an immediate program need, in accordance with the University Library’s policy on Investigation Time for Academic Professional Employees <>. Some investigations originating in this manner may evolve into regular work assignments or production activities.

Environment: The University of Illinois at Urbana-Champaign Library is a leader in the delivery of user services, and active programs in information, instructional, access, and scholarly services help the Library to maintain its place at the intellectual heart of the campus. The Library also holds one of the preeminent research collection in the world, encompassing more than 14 million volumes and a total of more than 23 million items. The Library is committed to maintaining the strongest collections and service programs possible, and to engaging in research, development, and scholarly practice – all of which support the University’s missions of teaching, research, and public engagement. The Library employs approximately 90 faculty members, and more than 300 academic professionals, staff, and graduate assistants. The Library consists of more than 40 departmental libraries that are located throughout campus and administratively organized into eight divisions. The total amount of library space is approximately 750,000 NASF.

Salary and Rank: Salary commensurate with credentials and experience.

Terms of Appointment: Twelve-month appointment; 24 work days' vacation per year; 11 paid holidays; 12 days annual sick leave (cumulative up to a maximum of 240 days) plus an additional 13 days (non-cumulative) per year if necessary; health insurance, requiring a small co-payment, is provided to employees (coverage for dependents may be purchased); participation in the State Universities Retirement System is required upon appointment (8% of member's salary is withheld and is tax exempt until retirement); newly hired university employees are covered by the Medicare portion of Social Security, and are subject to its deduction.

Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs 3,000 faculty members who serve 31,000 undergraduates and 12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available at
The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: or

To Apply: To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.

Deadline: In order to ensure full consideration we urge candidates to submit application materials on or before April 19, 2019.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University’s commitment to diversity, please visit

Aneitre Johnson
Business & Human Resources Services Center
University of Illinois, Main Library
1408 W Gregory Dr., Room 127, MC-522
Urbana, Illinois 61801
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