Position Information

The position information for this posting is listed below. Please double check the position description and follow any links to the original job posting in order to apply for this position.
Associate Dean of Administration and Operations

The Associate Dean for Administration and Operations provides vision, leadership, and coordination for the efficient operations of the University of Chicago Library system. They ensure that the resources and organizational design of the Library align with its strategic priorities and are utilized effectively. Reporting to the Dean of the University Library, the Associate Dean has oversight of the Budget Office, Facilities, Human Resources, and Assessment (KPI/performance evaluation). The position acts as a strategic partner to the Dean, and works with leadership across the University’s central finance, human resource, and facilities departments.

The Associate Dean is responsible for ensuring effective and efficient utilization of the financial, facilities, and human resources of the Library. The position provides leadership and direction for planning the allocation of resources to meet current and anticipated priorities; for both long- and near-term facilities planning and oversight of the Library's physical spaces; and for human resources operations, employee relations, and organizational development. The Associate Dean ensures that the principles of Diversity, Equity, and Inclusion (DEI) are forming the basis of effective Library operations and organizational culture.

Serving as a member of the Library’s senior leadership and engaging across the University, the Associate Dean contributes to Library-wide strategic planning and works collaboratively to develop and implement priorities that align with the mission and vision of the University.

Position: Associate Dean of Administration and Operations
Organization: University of Chicago Library
Location: Chicago,  IL 
United States
Posting Start Date:
Date Posted: 2/13/2023


  • Oversees financial management services and space planning, ensuring the Library's resources and facilities enable delivery of the Library's strategic directions including advising on all financial activities, financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Managing development of all contracts, including those with vendors and other institutions.
  • Provides strategic leadership for administrative services and operations including overseeing Library Administration which includes ~15 employees within Assessment, Budget, Facilities, and Human Resources areas/departments with four direct reports.
  • Works closely with the Dean of the University Library to identify Library operational goals and oversees allocation of resources to meet priorities. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
  • Leads annual operating and capital budgets and presents to Library and University leadership.
  • Works closely with senior leadership and department managers to facilitate planning for budget, staffing, and space needs.
  • Collaborates with other University offices and leaders to ensure the Library's administrative functions are in alignment with the University’s policies and practices, and to ensure the Library’s needs are understood centrally.
  • Provides leadership for recruitment, training, and organizational development of a diverse Library staff and promotes excellent management skills by ensuring the principles of DEI are forming the basis of Library operations and organizational culture.
  • Ensures the Library has an effective program for the evaluation and assessment of user needs as well as the resources deployed to meet them, to enable evidence-driven, forward-looking service planning.
  • Leads on continuous improvement of processes and workflows.
  • Represents the Library on University committees and nationally.
  • Identifies operational goals and oversees allocation of resources to meet priorities. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
  • Advises on all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance and ongoing facilities operations. Manages development of all contracts, including those with vendors and other institutions.
  • Performs other related work as needed.


Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.



Preferred Qualifications


  • Master’s degree in a relevant field or undergraduate degree combined with equivalent professional experience.


  • Experience in at least one of the following: financial, administrative, program/project management, human resources, and/or facilities.
  • Proven leadership in managing units/projects in a research organization, public institution, non-profit, library, museum, or similar organization.
  • Experience with financial management, ideally in education/non-profit/library settings.
  • Familiarity with a unionized environment.
  • Experience with organizational development/design.
  • Experience with Diversity, Equity, and Inclusion.
  • Skills in project/program management, change management, and/or process improvement.
  • Demonstrated ability to work effectively and collaboratively across teams and units.
  • Ability to operate at a high level of decision-making, priority-setting, and leadership.
  • Strong attention to detail and accuracy.
  • Aptitude for translating complex issues and ideas to general audience.

Technical Skills or Knowledge:

  • Intermediate knowledge of Microsoft Office, especially Excel.

Preferred Competencies

  • Outstanding interpersonal, presentation, and communications skills, with a strong commitment to customer service.
  • Creative and resourceful with strong problem-solving skills and willing to seek out, coordinate, and appropriately disseminate information to key stakeholders.
  • Work in a fast-paced, deadline-driven, highly collaborative environment and a demonstrated experience working with and through internal and external partners.
  • Strong organizational, analytical/reporting, and self-motivation skills.
  • Manage confidential information with discretion, tact, and attention to detail and follow data policies.

Working Conditions

  • Ability to travel around University Campus for errands and departmental deliveries.

Application Documents

  • CV/Resume (required)
  • Cover Letter (required)
  • References (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

To Apply

To apply for this position, external candidates must submit their profile and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External/job/Chicago-IL/Associate-Dean-of-Administration-and-Operations_JR20483. Internal candidates must apply by logging into Workday using their CNet ID and password; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG.

Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Status: This listing expires on: 4/14/2023
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Organization Information
University of Chicago Library

Chicago,  IL 60637
United States
Library HR