Position Information

The position information for this posting is listed below. Please double check the position description and follow any links to the original job posting in order to apply for this position.
Operations and Planning Coordinator

Job Summary

The Operations and Planning Coordinator will work closely with and support the Executive Assistant (EA) to the University Librarian and Dean of the University Library to provide budget, financial, and analytical support, and will assist with special projects as needed.

We are looking for a highly motivated individual who will provide administrative support to Library Senior Leaders under the direction of the EA providers in a team setting. This role will require the individual to work well under time sensitive deadlines, to exhibit good communication skills, and to be well organized. The Operations and Planning Coordinator will use existing knowledge to perform a diverse set of critical administrative, operational, and strategic duties in support of the institute’s day-to-day operations.

Position: Operations and Planning Coordinator
Organization: University of Chicago Library
Location: Chicago,  IL 
United States
Salary: Appointment salary based on qualifications and experience
Posting Start Date:
Date Posted: 3/3/2023


  • Supports all administrative and planning facets of Library events including leading event planning team and event planning meetings, adhering to University budget guidelines, coordinate all vendors and vendor contracts and act as the ‘day-of’ primary contact, etc. providing and ensuring exceptional customer service. 
  • Supports office operations including aiding various teams on a wide range of key functions that enable overall success.
  • Resolves office problems independently and facilitates solutions, conferring with the section administrator to resolve the most complex issues. 
  • Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office. 
  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. 
  • Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports. 
  • Performs other related work as needed

Minimum Qualifications


Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


  • Progressively responsible administrative experience. 

Technical Skills or Knowledge

  • Knowledge of procurement, finance, and HR systems. 
  • Knowledge of Buysite, GEMS, and Workday. 

Preferred Competencies

  • Must be a self-starter with high level of attention to detail.
  • Strong written, interpersonal, and verbal communication skills.
  • Ability to manage multiple projects simultaneously and meet tight deadlines.
  • Ability to work independently in an organized manner prioritizing the work of multiple projects.
  • Ability to use appropriate resources to resolve an issue.
  • Ability to handle sensitive and confidential situations and information with absolute discretion.
  • Demonstrated proficiency with e-mail and desktop applications including Windows, Microsoft Office strongly preferred.
  • Web authoring experience strongly preferred.

Application Documents

  • Resume/CV (required)
  • References (3) (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

To Apply

To apply for this position, external candidates must submit their profile and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External/job/Chicago-IL/Operations-and-Planning-Coordinator_JR20844 Internal candidates must apply by logging into Workday using their CNet ID and password; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG.

Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Status: This listing expires on: 5/2/2023
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Organization Information
University of Chicago Library
1100 East 57th St

Chicago,  IL 60637
United States
Library HR