Position Information

The position information for this posting is listed below. Please double check the position description and follow any links to the original job posting in order to apply for this position.
Associate Director of Collections and Resource Acquisition & Description

The University of Virginia Library (UVA) seeks a collaborative, resourceful, and service-oriented library professional as the Associate Director of Collections and Resource Acquisition & Description. This position connects UVA users with the resources they need through purchasing, licensing, or leasing negotiations.  The employee in this position supports the Library’s mission by collaborating with colleagues across the Library and the University to ensure the cost effective, efficient and ethical acquisition of resources and descriptive metadata as selected for inclusion in the collection.  This position manages the unit responsible for ordering, receiving, obtaining metadata, and purchasing materials across all format ranges.  The Associate Director serves as a primary contact for a wide variety of resource and service vendors and must develop and maintain relationships with University departments responsible for procurement, financial services, and audits. The incumbent will require excellent communication and organizational skills, be able to work both independently and within large and small cross-unit teams and be dedicated to creating and supporting a diverse and inclusive work environment.


The Associate Director will report to the Director of Collections and assist in the management of the Library’s $11M collections budget. As currently configured, the position will have 8 direct reports in Resource Acquisitions & Description although a new team-based internal reorganization is a possibility.


The Associate Director will lead the team (RAD) responsible for all English and romance language copy cataloging, as well as full and copy cataloging for Slavic and CJK language materials.


The building in which the Library’s central services are located is nearing completion after a years-long renovation. The team is expected to return to the newly renovated building in October 2023. In the interim, the Resource Acquisition and Description team is working from a temporary location about a mile from the main campus. This large Library renovation project will provide an opportunity for the Associate Director to collaborate with colleagues across the Scholarly Resources & Content Strategy unit and Library to rethink collections acquisitions policies, workflows, and ways the unit works together and across locations.



  • Lead and coordinate a large, dedicated team of Library staff working on collections acquisitions, purchasing, and receiving and descriptive metadata.

  • Collaborate with consortial partners related to procurement, contract negotiation, and resource access.

  • Establish and maintain business relationships with vendors and assess vendor performance.

  • Analyze and utilize new and existing tools to align acquisitions priorities, policies, and procedures with Library goals and with the teaching and research initiatives of the University.

  • Coordinate licensing, access provisions, contract negotiation and e-resource management

  • Create and maintain financial and statistical data and reports needed for administrative planning and collection management activities

  • Lead, integrate and support the Library’s Inclusive Excellence plan in all activities

University of Virginia Library staff recognize that many of our materials result from, are created by, or represent marginalized groups of people. We are committed to implementing acquisitions and descriptive cataloguing practices which represent the scholarly and cultural knowledge and contributions of all people. We also acknowledge that many of the subject headings used to describe marginalized communities are biased and harmful. We support efforts underway throughout the profession to change these terms, and we are implementing local workflows to replace some harmful and racist terms with acceptable headings in our own catalog. In support of our library’s reparative efforts, we seek an individual who is prepared to collaborate with us to redress bias and structural racism in our metadata and collections. 


We are interested in reviewing candidates with a broad range and combination of experiences, education, and qualifications. The UVA Library supports career development and provides opportunities for both formal and informal training as part of professional development. We are dedicated to building a diverse, inclusive, and dynamic workplace, so if you are excited about this role but your past experience does not align perfectly with every preferred qualification in the job description, we encourage you to apply.

Applications received by March 27, 2023 will receive priority review, the position will remain open until filled.


The selected applicant will be required to complete a background check prior to their first day of employment per University policy.



Please visit UVA job board https://uva.wd1.myworkdayjobs.com/UVAJobs, and search for “R0045479”


Complete an application online and attach:

  • Resume
  • Cover Letter


***Please note that you MUST upload ALL documents into the CV/Resume box.

Applications that do not contain all of the required documents will not receive full consideration.***

COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements?and?guidelines for employment at UVA.




The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Position: Associate Director of Collections and Resource Acquisition & Description
Organization: University of Virginia Library
Location: Charlottesville,  VA 
United States
Salary: 85,000/year
Posting Start Date: 3/14/2023
Date Posted: 3/14/2023



  • ALA-accredited MLIS/MIS, MAS, or a Master’s degree and minimum 7 years of experience working in libraries or associated fields.

  • Minimum 4 years of experience working with library acquisitions, collections management, licensing, and vendor negotiations.

  • Minimum of 5 years of experience managing employees

  • Experience working with library inventory management and database systems.

  • Proficiency with data analysis and related tools to inform decision making.

  • History of collaboration with a proven ability to work effectively with multiple stakeholders.

  • Demonstrated initiative and flexibility for successfully leading and creatively working within a dynamic environment.  

  • Strong customer service ethic, including the ability to handle challenging situations with tact, discretion, patience and adherence to the Library’s Code of Conduct.

  • Superior oral and written communication skills to interact effectively and respectfully across the University.

  • Ability to prioritize and schedule complicated and overlapping projects.

  • Commitment to working with colleagues to create a diverse, equitable, and inclusive work environment.     



  • Experience working in an academic library

  • Familiarity with SIRSIDynix library inventory management products and accession software like CAIASOFT

  • Fluency with MARC bibliographic format and copy cataloging procedures including working knowledge of ILS cataloging modules, record import, and the OCLC Connexion client

  • Project management experience

  • Experience creating and delivering presentations to groups

  • Interest in continued professional development

  • Experience with developing staff  

Status: This listing expires on: 5/13/2023
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Organization Information
University of Virginia Library

Charlottesville,  VA 22904
United States
Rhiannon O'Coin, Senior Academic Recruiter