Position Information

The position information for this posting is listed below. Please double check the position description and follow any links to the original job posting in order to apply for this position.
Receiving and Rapid Cataloging Acquisitions Assistant

About the Department


As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University’s commitment to research and teaching and to using its intellectual resources to help solve the world’s problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars.

Job Information?

Job Summary:


Under the supervision of the Supervisor, Receiving and Rapid Cataloging (RRC), and closely following departmental guidelines and procedures, is responsible for searching and receiving all monographic materials received in the Acquisitions Department in all languages except Chinese, Japanese and Korean and in all formats (books, music scores, film, CDs, microform, maps, etc.). The Receiving and Rapid Cataloging Acquisitions Assistant is also responsible for clearing vendor invoices for payment, updating and overlaying bibliographic records, searching and inputting records for monographic materials received as gifts, from exchange programs and government documents; assists with problem resolution encountered when receiving library materials including identification of duplicate and damaged items.



  • Receiving of monographic materials as assigned.
  • Identifying correct order record for piece- in-hand by searching library databases (Library’s ILS/OCLC/WorldCat, etc.) and matching bibliographic information including, author, title, imprint, date, edition.
  • Receiving newly acquired materials, which may include but are not limited to monographs and gifts.
  • Searching and exporting appropriate bibliographic records from OCLC and importing into the Library’s ILS.
  • Interpreting bibliographic record and assessing the copy level to determine if the material can be finished in Acquisitions.  
  • Updating bibliographic records, holdings records, and item records.
  • Finishing rapid cataloging following departmental policies and procedures.
  • Routing pieces to Shelf Preparation, Continuing Resources, the Reading Room, Metadata Services, and selectors as appropriate. 
  • Checking for and following special processing instructions.
  • Clearing the invoice for payment and forwarding to the Payments section for processing. 
  • Sorting and unpacking mail and shipments
  • Participating in record maintenance including updating holdings and items and vendor status reports.
  • Creating preliminary bibliographic and other records for monographs, gifts, and government documents, which are new to the collection.
  • Resolving routine receiving problems, which may involve alerting the receiving supervisor of order duplication, damaged materials, and unordered titles, and refers problems as appropriate.


Other duties:

  • Processing statistics
  • Participating in seasonal departmental projects, such as the library book sale or annual inventory.
  • Participating in training classes offered by the University. 
  • Attending section, department and library-wide meetings.



  • Communicate effectively and with influence
  • Exhibit resilience and optimize resources
  • Celebrate Diversity & Inclusion
  • Display Courage & Conviction
  • Display Emotional Intelligence
Position: Receiving and Rapid Cataloging Acquisitions Assistant
Organization: University of Chicago Library
Location: Chicago,  IL 
United States
Posting Start Date:
Date Posted: 11/4/2021

Additional Requirements??

Education, Experience, or Certifications



  • High school diploma or equivalent required; bachelor’s degree preferred.



  • Reading knowledge of at least one European foreign language, required (for example: French, Spanish, Italian, Danish etc.)
  • Reading knowledge of at least one non-Latin script language (for example: Arabic, Cyrillic, etc.) preferred.
  • Related library experience or an equivalent combination of position-related experience and education.
  • Ability to communicate effectively in English, both orally and in writing required.
  • Ability to work independently, interpret complex instructions, recognize and act in accordance with departmental priorities, and exercise discretion in the execution of all duties required.
  • Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, staff, faculty, students and others required.
  • Ability to identify priorities required.
  • Ability to use and to learn a range of position-related software, web-based applications, and library systems required.
  • Ability to recognize and resolve or refer problems required.
  • Ability to work effectively with supervision and as a part of a team required.
  • Willingness and ability to follow procedures and policies required.
  • Ability to sustain strong attention to detail over long stretches of time required.
  • Ability to multitask and handle frequent interruptions required.
  • Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required.
  • Experience searching in various bibliographic databases preferred. 
  • Knowledge of MARC or other cataloging standard preferred.
  • Previous library experience preferred



Technical Knowledge or Skills

  • Demonstrated working knowledge of Microsoft Excel, Word, and Google documents.
  • Ability to use and to learn a range of position-related software, web-based applications, and library systems required.


Working Conditions and Physical Requirements

  • Ability to bend, crouch, or stoop.
  • Anility to push/pull loaded book carts.
  • Ability to carry or lift loads of up to 49lbs.
  • Ability to push and pull full book trucks.
  • Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
  • Ability to sit for 4 hours or more.
  • Ability to use computers extensively for 4 hours or more.
  • Ability to make repetitive wrist, hand, or finger movements.
  • Ability to operate equipment necessary to perform job.
  • Effective audio-visual discrimination and perception.
  • Ability to Use Standard Work Station Equipment.
  • Ability to Use Standard Office Equipment.


Pay Range: $16.90 - $19.73


Required Documents

  • Resume
  • Cover Letter
  • Reference List


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


To apply for this position, external candidates must submit their profile and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External. Internal candidates must apply by logging into Workday using their CNet ID and password; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services via the Applicant Inquiry Form or 773-702-5800.

Email: libraryhr@uchicago.edu

Phone: 773-702-8755

Office Hours: 8:30 a.m. - 5:00 p.m. Monday through Friday

Room 210
The Joseph Regenstein Library
1100 East 57th Street
Chicago IL,  60637

Status: This listing expires on: 2/2/2022
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Organization Information
University of Chicago Library

Chicago,  IL 60637
United States
Kara Hastings