Position Information

The position information for this posting is listed below. Please double check the position description and follow any links to the original job posting in order to apply for this position.
Project Archivist (Term)
This Project Archivist position is a one-year term position with duties related to organizing and describing collections within Special Collections and University Archives. Recent graduates with some archival experience are encouraged to apply. The first major duty of this position will be to assist with describing physical collections. The second portion of this role will be to work with digitized content from the Manuel Zapata Olivella Papers, Delia Zapata Olivella Papers, and Rev. James Lawson Papers. These collections are being digitized in their entirety. The person in this position will be responsible for uploading digitized content to designated preservation and access platforms and enhancing and linking metadata across systems.

The Special Collections and University Archives Library is part of the Jean and Alexander Heard Libraries system. The mission of the Special Collections Library is to collect, preserve, and provide access to Vanderbilt University’s impressive collection of rare books, manuscripts, photographs, memorabilia, and institutional archives. Special Collections supplies primary resource material to a variety of local, national, and international scholars.

NOTE: A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.

Duties and Responsibilities:
Outside of core duties related to digital collections, tasks may be broad and eclectic but will all be centered on enhancing intellectual control. The person in this position will:
• Arrange and describe archival collections at a broad level to enhance intellectual control.
• Enhance finding aids in ArchivesSpace to promote discoverability of collections.
• Upload digitized material and associated metadata to Fedora or JSTOR Forum as appropriate.
• Enhance and link metadata across ArchivesSpace, JSTOR Forum, JSTOR Open Community Collections, and Fedora.
• Translate Spanish-language metadata as needed to create standardized description and expand access to multiple groups.

Supervisory Relationships:
This position reports to the Curator of Special Collections. This position has the potential to supervise library student workers.

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Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are.  We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

About Us
Vanderbilt is a community of talented and diverse staff & faculty!

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
  • Working and growing together as a community of communities... we are One Vanderbilt.
  • Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
  • Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University requires all employees to (1) participate in routine on-campus COVID-19 testing or (2) show proof of full vaccination against COVID-19.
Position: Project Archivist (Term)
Organization: Vanderbilt University
Location: Nashville,  TN 
United States
Posting Start Date: 5/23/2022
Date Posted: 5/23/2022
Requirements Qualifications
Master’s Degree in Library or Information Science, advanced degree in History, Latin American Studies, Spanish, or related fields.

  • A Master's Degree in Library or Information Science OR an advanced degree in History, Latin American Studies, Spanish, or related fields preferred
  • 0-2 years of archival or academic library experience
  • Ability to work collaboratively with librarians, faculty, administrators, and other university personnel
  • Good written and oral communication skills
  • Capacity to thrive in the changing environment of a major research institution
  • Demonstrated project management skills
  • Ability to work independently
  • Fluency in reading Spanish
  • Working knowledge of EAD-XML Schema or related metadata schemas
  • Demonstrated knowledge of ArchivesSpace
  • Familiarity with JSTOR Forum or JSTOR Open Community Collections
Status: This listing expires on: 8/21/2022
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Organization Information
Vanderbilt University

Nashville,  TN 37235
United States
Human Resources